Privacy Policy
Effective Date: [Insert Date]
Business Name: Sarah J Photography
Location: British Columbia, Canada
Website: [Insert Website URL]
1. Our Commitment to Your Privacy
Sarah J Photography is committed to protecting your personal information and handling it responsibly in accordance with applicable Canadian privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).
This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information.
2. Information We Collect
We collect personal information necessary to provide photography services and operate our business. This may include:
Full name
Email address
Phone number
Mailing address
Billing information
Payment details
Session details and project information
Photographs and related media content
Any other information you voluntarily provide
When you visit our website, we may automatically collect certain technical information such as:
IP address
Browser type
Device information
Pages visited
Date and time of access
3. How We Collect Information
We collect information when you:
Submit an inquiry or contact form
Book a photography session
Sign a contract
Make a payment online
Subscribe to our email list
Communicate with us by email, phone, or social media
We may also use cookies or similar tracking technologies to improve website functionality and analyze traffic.
4. How We Use Your Information
We use personal information to:
Respond to inquiries and provide quotes
Schedule and deliver photography services
Process online payments securely
Deliver galleries, prints, or digital products
Send contracts and invoices
Communicate about sessions and projects
Send marketing emails and updates (with your consent)
Improve our website and services
We will not use your information for purposes other than those described unless required or permitted by law.
5. Consent
By providing your personal information, you consent to its collection, use, and disclosure as described in this Privacy Policy.
You may withdraw your consent at any time, subject to legal or contractual restrictions. You may unsubscribe from marketing emails at any time using the unsubscribe link provided in each email.
6. Online Payments
Payments made through our website are processed by secure third-party payment providers. We do not store full credit card numbers on our servers. Payment processors are responsible for maintaining their own privacy and security standards.
7. Email Marketing
If you subscribe to our mailing list, we may send you newsletters, promotions, updates, or photography-related content. You will only receive marketing communications if you have opted in.
You may unsubscribe at any time.
8. Disclosure of Personal Information
We do not sell, rent, or trade your personal information.
We may share information with trusted third-party service providers who assist in operating our business, such as:
Payment processors
Online gallery platforms
Cloud storage providers
Email marketing platforms
Website hosting providers
These providers are required to safeguard your information and use it only for the purposes of providing services to us.
We may also disclose personal information if required by law.
9. Data Security
We implement reasonable administrative, technical, and physical safeguards to protect personal information against unauthorized access, loss, misuse, or disclosure.
However, no online transmission or storage system can be guaranteed to be 100% secure.
10. Retention of Personal Information
We retain personal information only as long as necessary to fulfill the purposes for which it was collected and to comply with legal, accounting, or regulatory requirements.
Client images may be archived unless otherwise agreed in writing.
11. Access and Correction
You have the right to request access to the personal information we hold about you and to request corrections if it is inaccurate or incomplete.
To make a request, please contact us using the information below.
12. Privacy Officer & Contact Information
Sarah J Photography
Attn: Privacy Officer
Email: [Insert Email Address]
Phone: [Insert Phone Number]
Mailing Address: [Insert Business Address]
13. Changes to This Policy
We may update this Privacy Policy from time to time. The updated version will be posted on our website with a revised effective date.
14. Photo Usage & Copyright
Copyright Ownership
All photographs and digital images created by Sarah J Photography are protected under the Copyright Act (Canada).
Sarah J Photography retains full copyright ownership of all images created during any photography session, unless otherwise agreed in writing.
Clients are granted a limited, non-exclusive license to use their purchased images for personal use only.
Personal use includes:
Sharing on personal social media accounts
Printing for personal display
Sharing with family and friends
Images may not be:
Sold
Altered or edited beyond basic cropping
Submitted to contests
Used for commercial purposes
Used for advertising or promotional materials
without prior written permission from Sarah J Photography.
Commercial Use
Commercial use, including but not limited to business promotion, advertising, website use, resale, publication, or branding purposes, requires written permission and may require the purchase of an additional commercial licensing agreement.
Photographer Promotional Use
Sarah J Photography may use photographs for promotional purposes, including:
Portfolio display
Website galleries
Social media
Marketing materials
Advertising
Studio samples
If a client prefers that their images not be used for promotional purposes, they must notify Sarah J Photography in writing prior to or at the time of booking.
Image Integrity
Clients may not apply heavy filters, edits, or alterations that significantly change the original artistic intent of the image. This protects the integrity and reputation of the photographer’s work.